Planning your week with Optimise

Calendar → ⟳ Optimise takes your open tasks and lays them out so their deadlines are met. You can also just say “plan my day” or “optimise my week” to SEB.

It is worth being clear about one thing first: this is arithmetic, not AI. It is earliest-deadline-first packing of each task’s estimate into your working-day capacity, scheduled around everything already committed. The same inputs give the same plan every time.

Nothing is written until you apply it

Optimise proposes. The modal shows every move as old → new, anything that will not fit before its deadline, and anything skipped for having no estimate. Nothing changes in your calendar until you press Apply.

You can click any task in the plan to open its editor over the modal, change it, and the plan re-runs.

What it packs around

These are treated as immovable:

• Meetings, and any task with Lock to fixed time set
• Tasks you pinned by typing a start date yourself
• Every occurrence of a repeating one of those — a daily 07:30 routine blocks 07:30 on every day it falls on
• Blocks you placed by hand

Your external calendar is deliberately ignored

Your connected Google or Outlook calendar is drawn on screen so you can see it, but it does not shape the plan.

The reason is practical. A real calendar is full of birthdays, all-day markers and invitations nobody ever accepted, and treating those as busy time wrecks a schedule — a single all-day event would blank the entire day. If something out there genuinely has to be worked around, add it as a locked task. Then it is a wall you chose.

Window and spread

Pick how far ahead to plan: the next day, three days, week or month, or a custom range. The dates are always shown, so the horizon is never ambiguous.

Then pick how big tasks are distributed:

• Focus cap — nothing takes more than half a day, so a large task spills across consecutive days as soon as possible.
• Even spread — a large task distributes evenly across the days to its deadline. Twelve hours over six days becomes two hours a day.

Small tasks stay on one day under either model, and high-priority tasks front-load regardless of which you pick.

Clashes are reported, never resolved behind your back

If two things you fixed in place claim the same minutes, the plan opens with a Double-booked panel naming both, the exact contested range, and why neither would move.

Click either to open it. A repeating one opens just that day, so you can move this Thursday’s block without moving every Thursday.

The “will it fit?” preview

While you are still creating a task, entering an estimate and a due date tells you before you save whether it fits your free capacity, or turns amber with the shortfall.

If you also pick a start time, it checks a different question — whether those actual minutes are free — and names what is already there if they are not. Nothing is ever blocked. It is a warning at the moment of booking, where acting on it is cheap.